Bylaws of the
NATIONAL ASSOCIATION FOR MEDIA LITERACY EDUCATION
A Non-Profit Corporation
Effective Oct 1, 2002
Revised Sept 1, 2005
Revised May 19, 2008
NAME AND PURPOSE
SECTION 1. Name. The name of the Corporation is National Association for Media Literacy Education (“the Corporation”).
SECTION 2. Purpose. The Corporation is formed to stimulate growth in media literacy education in the United States by organizing and providing national leadership, advocacy, networking and information exchange. Specific services include, but are not limited to:
1. Promote the expansion of media education programs in the U.S. to adults and youth.
2. Facilitate the sharing of multi-disciplinary media education tools and technology by and between educators, media professionals, parents, health professionals, researchers, and community activists including, but not limited to, the production of a bi-annual national media education conference.
3. Promote media education training for educators and others who work with youth.
4. Facilitate the discussion and dissemination of promising practices in the field of media literacy.
5. Undertake any and all other activities in furtherance of these purposes, consistent with the requirements for a tax exempt 501(c)(3) educational organization.
SECTION 1. Registered Agent. The Corporation shall have and continuously maintain a registered agent.
SECTION 2. Principal Office. The principal office of the Corporation shall be in whatever locality as may be determined by the Board of Directors.
SECTION 3. Corporate Seal. The Board of Directors shall have the power to adopt and alter the seal of the Corporation.
SECTION 4. Fiscal Year. The fiscal year of the Corporation shall, unless otherwise decided by the Board, end on December 31.
SECTION 5. Property. The Corporation is not formed for pecuniary profit or gain and no money or properties received by the Corporation shall be paid to any member, or to any person, during the life of the Corporation, except as compensation for property purchased or services rendered. In the event the Corporation should dissolve, all properties and monies will be distributed in accordance with the Internal Revenue Service Code 501(c)(3).
BOARD OF DIRECTORS
SECTION 1. Board Members. The Board of Directors shall be comprised of the following persons: Officers will be: The President, First Vice President, Second Vice President, Secretary, and Treasurer; Others will include: the Immediate Past President and nine (9) at-large directors elected as herein provided. For purposes of these bylaws, the immediate Past President shall be that person who most recently served as President and who is not then serving as President.
Section 1.1. Number of Members. The number of members of the Board of Directors shall not exceed fifteen (15) members without the approval of the Board of Directors by a two-thirds (2/3) vote.
Section 1.2 Eligibility. To run for office, prospective Officers shall have been a member in good standing of the Corporation for no less than two years. Other positions on the Board of Directors may be filled by any member in good standing.
SECTION 2. Duties. The Board of Directors (also referred to as the Board) shall be the administrative body of the Corporation. It shall administer the affairs of the Corporation and make all rules and regulations which it deems necessary or proper for the government of the Corporation and for the due and orderly conduct of its affairs and the management of its property consistent with the Bylaws of the Corporation. The Board shall approve the proposed budget in a timely manner to facilitate planning for the next fiscal year. The Board shall also issue an annual report summarizing its work and any changes to bylaws or policies.
SECTION 3. Elections. Elections will be conducted by mail annually in May. The Board of Directors shall be elected by a majority vote of ballots returned by the membership. Elections shall be coordinated by the Immediate Past President or other Board designee. Elections may not be coordinated by anyone who is running for office.
SECTION 4. Term of Office. Members of the Board of Directors will be elected for two year terms, with terms being staggered so that approximately one-half (1/2) of all board positions will be up for election in any single year.
Section 4.1. Each Board member shall hold office for two (2) consecutive years or until his/her successor shall have been qualified and elected, except as stated above.
Section 4.2. The Board of Directors shall hold office from the date of election until the end of the second consecutive year of his/her term.
Section 4.3. Board of Director members may serve for no more than three consecutive terms without being off the Board of Directors for at least one (1) year. The only exception will be serving Board members who wish to run for the office of President. Anyone running for President may serve for three consecutive terms as President irrespective of the number of years of previous consecutive board service.
Section 4.4. The Immediate Past President will also be bound by term limit rules, even though this is not an elected position. If the combination of elected and unelected terms is greater than three consecutive terms, the Immediate Past President may not run for a Board Position without being off the Board of Directors for at least one (1) year.
SECTION 5. Meetings. The Board of Directors shall meet monthly via telephone or computer conferencing and/or in person at such other time as the President of the Board and/or a majority of the Board shall determine. A complete agenda of matters to be discussed in connection with such meetings will be distributed to the members of the Board of Directors at least one (1) week prior to the meeting. A majority of the Board of Directors will constitute a quorum, either in attendance or by conference call. The business of the Corporation shall be conducted in accordance with the current edition of Robert’s Rules of Order.
SECTION 6. Compensation. The members of the Board of Directors shall not receive any compensation for their services as a Board member. They may be reimbursed for expenses incurred in their official capacity. A member of the Board shall not be precluded from serving the Corporation in any other capacity and receiving compensation for such other services.
Section 6.1. The Board shall have the power to appoint such other representatives, employees or agents as may be necessary in the Board’s judgment for the conduct of business of the Corporation. The Board shall designate titles and compensation, if any, for these individuals.
SECTION 7. Expenditures. All expenditures must be authorized by the Board or by a committee Chair provided that such expense is within such committee’s budget. Any expenditures made by committee members must be specifically authorized by the respective committee chair. All additional expenditures not budgeted must be approved by the Treasurer. Budgetary expenditures shall be accounted for in a manner determined by the Treasurer.
SECTION 8. Resignation and Removal. A member of the Board of Directors may resign by delivering his/her resignation in writing to the President, Secretary or Treasurer of the Corporation, to a meeting of the members of the Board or to the Corporation at its principal office. Such resignation shall be effective upon receipt (unless specified to be effective at some other time) and acceptance thereof shall not be necessary to make it effective unless it so states. Any officer or board member may be removed for cause by vote of two-thirds (2/3) of the Board, after at least twenty-one (21) days notice and an opportunity to be heard.
SECTION 9. Vacancy. Any vacancy in the unexpired term of any Director shall be filled by a two-thirds (2/3) vote of the remaining voting Board members.
SECTION 10. Voting Limitations. Notwithstanding the fact that any individual may hold more than one position entitling them to Board membership, they shall vote only once on any issue or matter which comes before the Board.
SECTION 11. Delegation of Power. In the case of death or disability of any officer of the Board, or for any other reason deemed sufficient by the majority of the Board, the Board may delegate such officer’s power and duties to any other member of the Board, or declare the office vacant and elect a successor to serve until the later of the next annual meeting of the Board or the balance of the officer’s term. No such action shall be taken without at least twenty-one (21) days notice to such officer and their having had the right to be heard.
SECTION 1. Number and Qualification. The officers of the Corporation shall be as follows: i) President, ii) First Vice President, iii) Second Vice President, iv) Secretary, and v) Treasurer. A person may not hold more than one office at any one time.
Section 1.1. If required by the Board, any officer shall give the Corporation a bond for the faithful performance of their duties in such amount and with such surety or sureties as shall be satisfactory to the Board. The cost of such bond shall be paid by the Corporation.
SECTION 2. President. The President shall be the chief executive officer of the Corporation. The President shall officially represent the Corporation and preside over all meetings of the Board. The President shall have authority to delegate these responsibilities to the First Vice President, shall preserve order and enforce the bylaws of the Corporation. The President shall have the power to call a special meeting and perform other duties requested by this office.
Section 2.1. The President shall serve as an ex-officio member of all standing committees.
Section 2.2. The President shall serve as chair of the Executive Committee.
Section 2.3 The President shall serve as chair of the Corporation’s Advisory Council and shall take responsibility for convening a biennial meeting of said Council. Additional meetings of said Council may be convened at the discretion of the Board of Directors.
Section 2.4 The President shall act as supervisor to all paid staff of the Corporation, but may, where appropriate, assign supervisory duties to another board member.
Section 2.5. If, the President is unable to perform his or her duties, they will be taken on by the First Vice President. If the First Vice President is unable to fulfill the duties of the President, the Board shall, within thirty (30) days of the Vice President’s inability, convene and elect one person from the Board to fill the remainder of the President’s term.
SECTION 3. First Vice President. The First Vice President shall: i) assist the President in the discharge of the President’s official duties; ii) preside at meetings in the President’s absence; iii) automatically succeed to the office of the President in the event of the President’s death, incapacity, removal or resignation; iv) serve as liaison between all caucuses and the Board of Directors; and v) perform such duties as the Board may direct or delegate.
Section 3.1. The First Vice President shall serve as a member of the Executive Committee.
SECTION 4. Second Vice President. The Second Vice President shall serve as Chair of the National Media Education Conference (NMEC) during her or his term in office.
Section 4.1. The Second Vice President shall serve as a member of the Executive Committee.
Section 4.2 The Second Vice President shall Chair the Conference Committee.
SECTION 5. Secretary. The Secretary shall perform or direct and manage the performance of the following duties: i) take accurate minutes of all Board meetings and disseminate said minutes to the Board and any other persons deemed appropriate by the Board; ii) retain copies of correspondence written by the Corporation or on its behalf; iii) retain correspondence received in an official capacity; iv) maintain reports of committee chairpersons; v) notify members of annual and special meetings; v) maintain all legal and financial records of the Corporation; and vi) such other duties as the Board may direct or delegate. In the event the Secretary directs and manages the performance of these duties, the Secretary shall remain responsible for their performance consistent with these Bylaws.
Section 5.1. The Secretary shall serve as a member of the Executive Committee.
SECTION 6. Treasurer. The Treasurer shall oversee the financial operations of the Corporation, provide monthly financial reports, submit an annual financial report to the Board, file the Corporation’s annual tax return to the IRS, and authorize and arrange for payment of all approved expenditures. The Treasurer shall develop a yearly budget and shall submit the proposed budget to the Board not less that two (2) months before the beginning of the fiscal year beginning on January 1.
Section 6.1. The Treasurer shall serve as a member of the Executive Committee.
Section 6.2. The Treasurer shall serve on the Fundraising Committee
Section 6.3. The Treasurer shall oversee the budget for all events, including the NMEC, occurring during the Treasurer’s term in office.
Section 6.4. The Treasurer may be bonded in an amount specified by the Board as needed, which bond shall be paid for by the Corporation.
STANDING COMMITTEES & BOARD MEMBERS
SECTION 1. Standing Committees. Standing Committees shall be as follows:
Section 1.1. Executive Committee. The Executive Committee consists of the Officers of the Board of Directors. The Immediate Past President shall also serve as an ex officio member. The Executive Committee is responsible for the development of long-range, strategic plans for the Corporation in keeping with the overall purpose, philosophy, policies and objectives of the Corporation. The Executive Committee is also responsible for the development of special projects to achieve the goals and objectives of the Corporation.
Section 1.2. Conference Committee. The Conference Committee is responsible for the overall planning and production of the bi-annual National Media Education Conference.
Section 1.3. NMEC Program Committee. The NMEC Program Committee is responsible for planning the content of the NMEC, including solicitation and selection of sessions and speakers.
Section 1.4. Program Committee. The Program Committee is responsible for coordination of all AMLA events and activities not associated with the NMEC.
Section 1.5. Development Committee. The Development Committee is responsible for securing funding for the Corporation’s operating budget, the NMEC, and, special projects approved by the Board. It is also responsible to develop and conduct ongoing communication with funders and to oversee implementation of all funder benefits.
Section 1.6. Communications Committee. The Communications Committee is responsible for all promotion and publicity on behalf of the Corporation, its goals, and its programs and events, including the NMEC. It is also responsible for maintaining the Corporation’s website.
Section 1.7. Governance Committee. The Governance Committee is responsible for parliamentary procedure, assuring that the Corporation operates according to its stated bylaws. It is also responsible, in conjunction with the Immediate Past President, to nominate and present a slate of officers for each election, for conducting elections, and for encouraging the development of prospective leaders within the Corporation’s membership ranks. The Governance Committee is also charged with guiding the Board towards efficient and high quality execution of its functions by evaluating and improving internal Board processes and performance.
Section 1.8. Membership Committee. The membership is responsible for recruiting new members as well as maintaining accurate membership lists and administering member benefits.
Section 1.9 Finance Committee. The Finance Committee is responsible for reviewing monthly financial reports and working with the Treasurer to assure that the organization is being guided by sound financial decisions and advice. The Committee will be chaired by the Treasurer.
Section 1.10 Marketing Committee. The Marketing Committee is responsible for developing the marketing approach and marketing documents for NAMLE.
SECTION 2. Committee Chairs and Members. Committee Chairs shall be selected from the At-large members of the Board of Directors and shall be assigned to their position by a majority vote of the Board of Directors. Each Standing Committee Chair shall maintain a permanent folder of all committee activities which will be turned over to his/her successor at the completion of his/her term as Chair. Standing Committee Chairs may also serve as members of committees they do not chair or fulfill other duties as requested by the Executive Committee.
Section 2.1 At-Large Directors. At-large Directors shall serve as voting members of the Board of Directors. Those not Chairing standing committees shall take on duties as requested by the Executive Committee and their duties may shift during the course of their term according to the needs of the Corporation.
Section 2.2 Members of the various committees shall be appointed by the respective committee Chairs.
SECTION 3. Immediate Past President. The Immediate Past President will be amember of the Board of Directors, member of the Governance Committee with special responsibility to coordinate elections, and an ex-officio member of the Executive Committee.. The Immediate Past President is not elected separately to this position, but ascends to it automatically on the completion of her or his term as President. She or he will remain in the position until the succeeding president leaves office, whether that is after one, two, or three terms.
SECTION 4. Ad Hoc Committees. Ad Hoc or Special Committees may be appointed by the President as required and shall make reports to the Board as required in the same manner as other committees.
The directors, officers and committee members of the Corporation shall not be personally liable for any debt, liability or obligation of the Corporation. All persons, corporations or other entities extending credit to, contracting with, or having any claim against the Corporation may look only to funds and property of the Corporation for the payment of any such contract or claim for the payment of any debt, damages, judgment or decree, or of any money that may otherwise become due or payable to them from the Corporation.
AMENDMENTS TO BYLAWS
These bylaws may be altered, amended, or repealed and new bylaws may be adopted by a two-thirds (2/3) vote of the Board present at any meeting if notice of the proposed change in the bylaws is given in writing to the Board thirty (30) days prior to the meeting at which the change shall be voted.
AUDIT OF BOOKS
The provisions shall be made by the Board for regularly scheduled audits of the accounts of the Treasurer by an accountant retained by the Board for the purpose of such audit. Such audit shall be presented to the Board at the next annual meeting of the Board.
USE OF NAME
SECTION 1. Authority. The Corporation shall not be responsible for the unauthorized use of its name, corporate seal or logo, unauthorized statements made on its behalf or unauthorized actions taken on its behalf.
SECTION 2. Use. The Corporation name shall not be used in connection with any purpose except those expressly stated in the Articles of Incorporation of these Bylaws or by unanimous vote of the Board.
SECTION 1. Eligibility. Any person or organization interested in furthering the Corporation’s mission as stated in Article I is eligible for membership.
SECTION 2. Categories
Section 2.1 Individual membership. Payment of dues will constitute agreement on the part of individuals to abide by the rules of the Corporation and will entitle individuals to all rights and benefits of membership as stated in these bylaws and/or determined by the Board of Directors.
Section 2.2 Organizational membership. Payment of dues will constitute agreement on the part of institutions to abide by the rules of the Corporation and will entitle organizations to one vote and one set of benefits as stated in these Bylaws and/or determined by the Board of Directors.
Section 2.3 Lifetime membership. Lifetime membership will be assigned to individuals paying the appropriate dues as set by the Board of Directors for this category. Lifetime members retain voting rights and all benefits associated with individual membership.
Section 2.4 Honorary membership. Membership without voting rights may be conferred on individuals at the discretion of the Board of Directors.
SECTION 3: Dues. Annual dues, as determined by the Board of Directors, will be required to maintain membership in good standing for both individual and institutional membership. Term of membership will be for one year from receipt of payment. Dues are non-refundable.
Section 3.1 Amount. To promote diversity and affordability, dues will be assessed on a sliding scale within which an individual or institution, at their sole discretion, will determine what to pay.
Section 3.2 Waivers. The Board of Directors, at its discretion, may offer a waiver of dues to any individual or institution.
SECTION 4. Removal.
Section 4.1 Automatic removal. Members of any category may be removed automatically for non-payment of dues.
Section 4.2 Removal for Cause. By a two-thirds (2/3) vote, the Board of Directors may remove a member for cause. For any reason other than nonpayment of dues, a vote for removal shall occur only after the member complained against has been advised of the complaint so lodged and has been given reasonable opportunity for defense; and such member, if removed, may appeal the decision of the board to the bi-annual membership meeting, providing that notice of intent to appeal is provided to the president at least thirty (30) days in advance of the meeting.
SECTION 5. Resignation. Any member may resign by filing a written resignation with any officer of the Corporation. Resignation does not relieve the member of the obligation to pay any dues or other charges theretofore accrued and unpaid.
SECTION 6: Meetings. The Corporation will hold a biennial membership meeting at the NMEC. The Board, at its discretion, may also convene special membership meetings, provided it gives the membership two (2) months notice.
Section 6.1 Making motions. The primary business of the membership meeting will be to consider motions that have been offered by members. Any member may make a motion by obtaining a second and the signatures of at least 10 members in good standing, and submitting the motion in writing to the President at least one week prior to the scheduled membership meeting. Motions will be considered in the order received. Should time elapse before all proposed motions have been considered, motions not yet put on the floor will be tabled until the next membership meeting. Motions may pertain to any policy or bylaw of the Corporation.
Section 6.2 Tabled Motions. Members whose motions are tabled may request of any Board member that, in lieu of waiting until the next membership meeting, said Board member would bring the motion to the floor at a Board meeting. Board members are not required to accept such requests, but may do so at their discretion. In such a case, the motion would be subject to the rules governing Board meetings, rather than membership meetings.
Section 6.3 Quorum. At membership meetings, ten percent (10%) of the total membership will constitute a quorum. Motions will carry if a majority of those present at the meeting vote in favor.
SECTION 7. Voting. Members will be entitled to vote for members of the Board of Directors in annual elections. They will also be entitled to vote on motions raised in biennial membership meetings.
Section 7.1 Individual. Each individual is entitled to cast one vote.
Section 7.2 Institutional. Each institutional member is entitled to designate a representative who can cast one vote. The institution must inform the Chair of the Governance Committee who they have designated at least three weeks prior to any election or membership meeting.
SECTION 8. Benefits. All members in good standing will be entitled to vote in elections and at the biennial membership meeting, and to run for office. Other benefits will be determined by the Board of Directors.
SECTION 9. Caucuses. Members are encouraged to create caucuses to facilitate networking on specific issues or interests. Any group of members may create a caucus.
Section 9.1 Recognition. The Board of Directors will officially recognize and sanction any caucus that submits its purpose in writing provided the purpose furthers the mission of the Corporation. Each caucus will also be required to appoint a liaison who will report to the First Vice President at least twice a year.
Section 9.2 Governance. Caucuses are self-governing. They choose when to meet, how to run their meetings, and what issues to address.
Section 9.3 Funding. Officially sanctioned caucuses will be eligible to be listed on the AMLA’s membership application. They will be permitted to levy membership fees up to $10 per year for caucus-related activities. Fees must be spent in accordance with AMLA Bylaws, policies, and the rules governing AMLA’s 501c3 status. Caucus leadership will be responsible for collection and use of any collected caucus membership fees.
Section 9.4 Dissolution. Caucuses may be dissolved by caucus members at any time. They may also be dissolved by the Board of Directors for cause by a two-thirds (2/3) vote of the Board and written notice to the membership. In such cases, the caucus may appeal the decision at a membership meeting.
SECTION 10. Advisory Council. The Board of Directors will create a National Advisory Council for the Corporation consisting of designated leaders in media, technology, and education.
Section 10.1 Council Membership. Council membership will be by invitation of the Executive Committee and will serve a term of one year, renewable. In addition, founding sponsors and any funder donating $30,000 or more in a single year would be invited to nominate one representative to serve on this Council.
Section 10.2 Meetings. The Council will meet once a year. That meeting will be convened and chaired by the President.
Section 10.3 Purpose. The purpose of the National Advisory Council is to provide an opportunity for networking and information sharing among members, as well as to provide counsel to the Corporation. The Advisory Council will have no formal role in the leadership or management of the Corporation. Advisory Council members will not automatically be granted voting member status, though they may achieve such status by becoming regular members of the organization.
RECORDS AND PROPERTY
All records and property, real, personal or mixed, entrusted to or in the hands of any Officer, Director, representative, agent, Committee Chair, Appointed Official, Special Advisor, employee or the like, acting for or on behalf of the Corporation shall be and remain Corporation property and, upon request by the President or the Board, shall be surrendered to the President or as the Board directs.
Wherever notice of any action is required to be given, such notice shall be deemed given if mailed in the United States Mail, postage prepaid, addressed to the recipient at the address last known to the Corporation in its records. Such notice shall be deemed properly given if so mailed no later than fourteen (14) days prior to the action to be taken as specified in such notice or longer period if specifically provided in these Bylaws. Anything contained in this section to the contrary notwithstanding, any specific requirement contained in these bylaws providing for a different form or time period of notice shall supersede the notice required under this Section.
The Board may, from time to time, establish projects for the Corporation in furtherance of its purposes. Such projects shall, if necessary, be funded and carried out in the manner determined by the Board.
SECTION 1. Gender. All pronouns herein contained of the masculine, feminine or non-descriptive gender shall, as and when appropriate, mean either masculine or feminine and shall be non-discriminatory.
SECTION 2. Captions. All captions contained in these bylaws shall be for convenience only and shall not be determinative of the nature or effect of any of the provisions herein.
SECTION 3. In the event any provisions contained in these bylaws shall be invalid as a matter of law, then such invalid portion shall be deemed null, void and of no force and effect and shall not affect the validity of any other portion of these bylaws.
SECTION 4. In the event any section of these Bylaws shall conflict with the Articles of Incorporation, then the provisions of the Articles of Incorporation shall govern. In the event any provision of these bylaws shall conflict with any other provision of these bylaws, then the conflicting provision containing the stricter provision shall govern. In the event any provision of these bylaws shall conflict with the purposes of the Corporation, then such conflict shall be resolved in favor of the interpretation carrying forth the purposes of the Corporation. In the event any provision of these bylaws might disqualify the Corporation from being an organization described in section 501(c)(3) of the Internal Revenue Code, then such provision shall be null, void and of no force and effect to the extent necessary so that the Corporation will be an organization described in section 501(c)(3).
Section 1. Dissolution of the Corporation. Upon dissolution of the Corporation, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for the such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.